BYLAWS OF PEWAUKEE YACHT CLUB
ARTICLE I MEMBERSHIP CLASSES, DUES & INITIATION FEES
Section 1. Membership: Membership shall be divided into the following classes:
A. Regular Family Membership
B. Regular Single Adult 30+ Membership
C. Regular Single Adult 30 and under Membership
D. Regular Senior Sailing Membership
E. Regular Senior/Non-Sailing Membership
F. Racing Crew Membership
G. Non-Sailing Family Membership
H. Bridge from PLSS/PYC Membership
I. Leave of Absence
A. Regular Family Membership shall consist of a husband and/or wife, all of their unmarried children under the age of twenty-five (25) years as of January 1, each year, who are still residing at home. Such memberships are entitled to all Club privileges, including the right to one (1) vote, to propose and endorse applications for membership, to hold office, to skipper yachts in Club sanctioned races, to launch their own boats from Club property and to participate in the distribution of the assets of the Club in the event of its dissolution.
B,C. Regular Single Adult Membership shall consist of unmarried men and women eighteen (18) years of age or older as of January 1, each year. There are two categories of such memberships: one for unmarried adults through age 30 and another for unmarried adults over age 30. Such memberships are entitled to the same Club privileges as those for Regular Family Memberships.
D. Regular Senior Sailing Membership may be granted to regular family or regular single adult members having reached the age of 65 and older as of January 1st upon written request. Any one person in a couple who meets these requirements makes the couple eligible and that person or couple are entitled to the same Club privileges as those who have Regular Family or Regular Single Adult memberships. The published dues are the same for an individual or a couple.
E. Regular Senior/Non-Sailing Membership may be granted to regular family or regular single adult members having reached the age of 65 and older as of January 1st upon written request. Any one person in a couple who meets these requirements makes the couple eligible and that person or couple are entitled to the same Club privileges as those who have Regular Family or Regular Single Adult memberships, but these members may not skipper a boat in club authorized races. Specifically, such members shall be entitled to crew on yachts participating in races and events sanctioned by the club. The published dues are the same for an individual or a couple.
F. Racing Crew Membership may be granted to persons who wish to crew only on yachts participating in races and events sanctioned by the Club. Such membership may be held for two years only, once the member has attained the age of twenty-five (25) as of January 1. Racing crews who are under twenty-five (25) may hold such memberships until they are twenty-five and for two additional consecutive years. Such members shall be allowed all of the Club privileges but shall NOT be allowed to vote, to propose or endorse applications for membership, to hold office, to participate in the distribution of the assets of the Club in the event of dissolution, or to skipper boats in Club authorized races. Specifically such members shall be entitled to crew on yachts participating in races and events sanctioned by the Club. Racing Crew Members desiring to become Family Members or Single Adult Members must apply and be elected by the Board of Directors as provided in Article II, and must pay the appropriate initiation fee.
G. Non-Sailing Family Membership may be granted to a family as of January 1st. This membership includes unmarried children under the age of twenty-five (25) as of January 1st of each year. Such members shall be allowed all Club privileges but shall NOT be allowed to vote, propose or endorse a membership application, hold an office, nor participate in distributions of assets of the Club in the event of dissolution. They shall not have access to the launch ramp during hosted sailing events; the same stipulation is held to all members. Non-Sailing Family Members will not be allowed Leave of Absence. Non-Sailing Family Membership application will require two letters of recommendation from members with voting rights. Sponsors shall accompany them to the New Member's Party. Non-Sailing Family Membership shall be capped at 5% of the total voting membership as of December 31st of the previous year. If an application falls over the 5% limit, the application will be placed on a waiting list. Non-Sailing Family Members desiring to become Regular Family Members may apply for Regular Family Membership after a minimum of two years and be elected by the Board of Directors as provided in Article II.
H. Bridge PLSS/PYC may be granted to an individual or family who is participating in PLSS sailing programs. The Bridge membership is only valid for one year, after which time the member can transition to another appropriate membership class, and pay the appropriate dues and initiation fee.
I. Leave of Absence: Requests for Leave of Absence can be made by members in good standing. Each written request must be made to the Membership Chair before March 1, and may be granted for up to three (3) years. Those taking a Leave of Absence are not entitled to any club privileges, as their membership is essentially suspended. Family numbers are retained during this time. After three years, the member will need to return to regular status, or resign from the Club.
Section 2. Renewal and Dues:
Membership renewal notices are sent out via email (to the Primary Member email address) before January 15. Renewals are handled online, and assistance is available via phone for those who would like help in navigating the renewal program. Payments of credit card, check or cash are all accepted. Renewal payments are expected by March 1st. A two installment method for paying dues is available. The first installment will be due on March 1st and the second installment due on April 15th. The first installment must be at least 50% of dues owed, including a $15.00 convenience fee. (The $50.00 late fee will still apply if the first installment in not paid on or before March 1st and second installment is not paid by April 15th)
A. Regular Family Membership $630.00
B. Regular Single Adult 30+ Membership $460.00
C. Regular Single Adult 30 and under $295.00
D. Regular Senior Sailing Membership $480.00
E. Regular Senior/Non-Sailing Membership $275.00
F. Racing Crew Membership $175.00
G. Bridge Membership $315.00
H. Leave of Absence $100.00
Section 3. Initiation Fees: The one-time initiation fee is $550 or $600 paid over 3 years in installments of $200. Initiation fees are not applicable for Racing Crew or Bridge membership.
Section 4. Age Limit and racing crew: Upon reaching age 25 as a child of regular family members, the applicant must apply for election by the Board of Directors to a (A) regular family or (B) regular single adult or (C) racing crew membership and pay the applicable initiation fees. Racing crews may apply up to two years of previously paid dues toward the initiation fee for regular membership. In those instances, not covered above, the assessment of initiation fees and the assignment of membership class will be determined by the Board of Directors based upon the intent of these By-Laws.
Section 5. Privileges: Club privileges shall be subject to rules which may be prescribed from time to time.
Section 6. Late Fees: As stated in Section 2, dues are payable on or before March 1st. If payments are not made by March 1, on March 2 a notice along with a $50 Late Fee will be sent to delinquent members. If dues and Late Fee are not received by April 15, these members shall have voluntarily rescinded their membership.
ARTICLE II ELECTION OF MEMBERS; METHOD OF ELECTION TO MEMBERSHIP; REGISTRATION; EXPULSION AND TERMINATION OF MEMBERSHIP
Section 1. Election of Members: Any person of good standing and of the age as required for the different classes of membership shall become a member of the Club upon election by the Board of Directors and payment of the initiation fee and current dues with the applications. No candidate shall be considered for election to Regular Family, Regular Single Adult, or Racing Crew membership unless the candidate intends to actively participate in sailing events or other supporting activities sanctioned by the Club. Every person proposed for membership shall complete an application form provided by the Membership Committee. Each such application should be accompanied by a letter of endorsement from at least two members in good standing, conveying sponsorship and belief of the applicant’s intent to actively participate as previously outlined.
The proceedings of the Board of Directors upon the question of an admission to membership shall be held strictly private and confidential.
Section 2. Method of Election to Membership: All applications and endorsements shall be reviewed and applicants interviewed by the Membership Committee to confirm the applicant’s understanding of conditions, regulations and obligations of membership. Pursuant to such review, the Membership Committee shall forward all applications to the Board of Directors with a recommendation for either acceptance or rejection.
Section 2A. Approval of Membership by Board of Directors. The approval of all new memberships is by the Board of Directors as provided in the “Restated Articles of Incorporation.” No candidate rejected by the Board of Directors shall be again proposed for membership until one year has elapsed.
Section 3. Resignation: Membership may be terminated by voluntary resignation, in writing, accepted by the Board of Directors. No such resignation shall be accepted unless the resigning member shall at the time be in good standing and shall have paid all indebtedness to the Club including dues for the period in which the member’s resignation is tendered.
Section 4. Discharge or Expulsion: Discharge or expulsion is provided for in the “Restated Articles of Incorporation.” A member may also be discharged or expelled from the Club for misconduct or flagrant infraction of the Club Rules, but only by the vote of two-thirds of all the Directors. No member shall be discharged or expelled until after the member shall have been furnished an opportunity to be heard by the Board of Directors, in the member’s own defense. A motion to reconsider the discharge or expulsion of a member may be made at the same meeting at which such discharge or expulsion is voted, or at the next regular meeting, but at no other time; and no one who may have been discharged or expelled from the Club shall be re-elected or admitted to the Club for a period of one year. The Board of Directors shall be the sole judge of what constitutes misconduct or flagrant infraction of Club Rules.
Section 5. Indebtedness: Suspension And Forfeiture of Membership: All indebtedness of members to the Club shall be paid within thirty (30) days of the date when the statement is rendered. If a member continues in arrears for sixty (60) days a late payment fee of fifteen dollars ($15) will be assessed and all Club privileges of such member may be suspended until the payment of such indebtedness. If a member continues in arrears for ninety (90) days another late payment fee of fifteen dollars ($15) will again be assessed and their membership may be deemed forfeited and terminated. No person who has forfeited the person’s membership shall be eligible to be re-elected as a member until the person’s indebtedness at the time of forfeiture and associated late payment fees are paid. If dues and late fees are not received by the annual deadline, these members shall have voluntarily rescinded their membership.
Section 6. Remission of Dues: The Board of Directors may, upon the application of any absent or disabled member, relieve such member from the payment of dues for a period of not more than one year. Club privileges shall not be enjoyed by such member, or such member’s family, during the period of which dues may be so remitted. Members who are in active service of the armed services of the United States will be placed on an inactive status for the duration of the enlistment and shall pay no dues during this period.
ARTICLE III MEETINGS OF MEMBERS; NOMINATIONS; ELECTIONS
Section 1. Annual Meeting: The Regular Annual Meeting of membership shall be held on or about the Sunday following Labor Day each year.
Written notice of the Annual Meeting shall be communicated to all regular members ten days in advance of such meeting. Matters upon which the Articles of Incorporation or these bylaws require the vote to be taken by ballot shall be considered and acted upon at an Annual Meeting only if they have been submitted in writing to the Secretary at least 21 days before said Annual Meeting.
Section 2. Special Meetings: Special meetings of the regular members may be called by the Commodore upon the written request of a majority of the Board of Directors or not less than 7 regular members. The Commodore shall call a special meeting within 15 days. Notice of any such special meeting stating the purpose shall be communicated to all regular members 10 days in advance of such meeting.
Section 2A. Electronic notice of meetings: Unless a member in writing informs the Secretary that the member requests a regular mailed notice, an electronic mail notice of Annual or special meetings, sent ten days in advance of such meetings, may be substituted for a regular mailed notice.
Section 3. Voting Members: Only regular members may participate or vote at any Annual or special meeting.
Section 4. Quorum: At any Annual or special meeting, 10% of the total number of regular members shall constitute a quorum. Should a quorum not be present, the meeting may be adjourned by the Commodore or the Vice-Commodore from time to time until the required quorum is secured. If, however, an election is to be held at such meeting or action taken upon any matter upon which regular members may vote by ballot, as provided by these bylaws, and sealed ballots shall have been returned, such meeting may be held for the purpose of such election or for the purpose of action upon any other matter upon which sealed ballots shall have been returned. The presiding officer shall, upon the direction of the Board of Directors, adjourn any such meeting and direct that further notice be given to the regular members if it shall appear from the ballot cast on any question submitted to the regular members that the vote is not conclusive and that a decisive vote might be secured by allowing additional time for the reception of the ballots.
Section 5. Nominations: The Board of Directors shall at least 30 days previous to each Annual Meeting appoint a Committee of 6 Regular Members and 2 Alternate Members to be known as the Nominating Committee whose duty it shall be to nominate and to communicate to the regular members at least 20 days previous to such Annual Meeting, a list of candidates for each such office as Director as is to be filled for the ensuing year. But any six members of the Club may nominate a different ticket or tickets, and file the same over their signatures with the Club Secretary within 5 days after the mailing of the names of the nominees by the Nominating Committee, and thereafter the names of all nominees shall be placed upon the ballot and mailed to every member of the Club as provided in Section 6 below. No member of the Nominating Committee shall succeed himself more than once. Unless a member in writing informs the Secretary that the member requests a regular mailed list of candidates from the Nominating Committee, an electronic mail list of candidates from the Nominating Committee may be substituted for a regular mailed list. If a member of the Nominating Committee shall be suggested as a candidate, and signifies willingness to be a candidate for any elective office, that member of the Nominating Committee shall be relieved of that member’s duties and an alternate shall replace him. Membership of the Nominating Committee shall include at least two Members of the Board of Directors and the remainder from the membership-at-large. The Commodore of the Club may act as an ex-officio member of the Nominating Committee and the Directors who are eligible for re-election may not be members of the Nominating Committee.
Section 6. Election Ballots: The Secretary shall prepare and cause to be printed fixing the position of the names of candidates thereon by lot, a ballot, containing the names of all nominees, which shall be communicated to each regular member along with instructions on how to submit a ballot to the election Committee. Unless a member in writing informs the Secretary that the member requests a regular mailed ballot, an electronic mail ballot, sent seven days prior to the annual election, may be substituted for a regular mailed copy of the ballot. Such ballots shall indicate the number and term of the directors to be voted for and elected, the candidates therefore and the names of the retiring directors or vacancies whose offices are to be filled.
The name of any nominee who has indicated, in writing, the nominee’s unwillingness to be a candidate shall not be included in the ballot.
Any member desiring to vote for a person eligible for the office of Director whose name does not appear upon the ballot, may insert such name upon the ballot and vote for the person so named in like manner as if such name were printed on the ballot.
Section 7. Election Committee: At least three days prior to the annual election, the Commodore shall appoint an Election Committee, consisting of three regular members, whose duty shall be to attend the annual election, to receive and canvass the ballot and report the result thereof to the annual meeting.
Section 8. Balloting Upon Election: One hour before the Call of the Meeting on the date of each annual election, the polls shall be open and the Election Committee shall attend at the place of the meeting and receive all ballots.
Ballots may be mailed or delivered by the voting member to the Election Committee, and bearing the identifying signature of the regular member casting such ballot, on the reverse side of the envelope. Ballots may also be electronically mailed to the Election Committee at the address listed in the electronic mail ballot. During the hours in which the polls are open, the names of the members casting ballots by mail, electronic mail or in person shall be checked or recorded by the Election Committee on an alphabetical list of the voting members and the sealed ballots deposited in the ballot box. The envelopes addressed to the Election Committee bearing the identifying signatures of members who have voted and copies of the electronic mail ballots shall be retained until after the Election Committee has submitted its report to the Annual Meeting. The polls should be closed at the Call of the Meeting, at which time the Election Committee shall open the ballot box, and the votes for each candidate shall be counted, recorded and the totals reported to the Annual Meeting.
Cumulative voting shall not be permitted, but a member may vote for less than the number of directors to be elected. Should a member in either case vote for more than the number to be elected, the ballot as to the Directors for which the members have so voted shall be rejected. Tie between candidates shall be decided by lot. The person receiving the largest number of votes for the office for which the person he is a candidate shall be elected thereto.
Section 9. Voting On Question By Ballot: The vote on any question required by the “Articles of Incorporation” to be submitted to the regular members, including any proposed amendment to the “Articles of Incorporation”, shall be taken by ballot at any Annual or special meeting. Such ballot shall be communicated to the regular members at least seven days prior to the meeting and shall be received and canvassed in the manner as herein before provided in respect of ballots cast at an Annual Meeting except that the polls shall be closed 15 minutes after the question has been cleared for vote. Unless a member in writing informs the Secretary that the member requests a regular mailed ballot, an electronic mail ballot, sent seven days prior to the meeting, may be substituted for a regular mailed copy of the ballot, and such ballots may be electronically mailed to the Election Committee at the address listed in the electronic mail ballot. When the polls are closed, The Election Committee shall open the ballot box and the votes shall be counted, recorded and the totals reported to the Annual or special meeting.
Section 10. Rules of Order: All parliamentary questions rising at any meeting of the members shall be determined in accordance with Robert’s Rules of Order. The Commodore, subject to the direction of the Board of Directors, shall determine the order of business.
ARTICLE IV BOARD OF DIRECTORS
Section 1A. Number, Election, Term and Filling Vacancies of Directors: The number, election, term and filling vacancies of Directors are fixed by the “Restated Articles of Incorporation.”
Section 1B. Regular Meetings: Regular meetings of the Board of Directors shall be held monthly at a time and date to be decided by the Board. Notice of the time and place of such meetings shall be sent by mail, electronic mail, or telephone. Seven (7) Members Shall Constitute a Quorum.
Section 2. Special Meetings: Special meetings shall be held upon the written request of three directors upon three “days” notice, by mail, electronic mail, or telephone each director, or upon waiver of notice.
The Commodore shall call such meeting promptly upon receiving such request.
Section 3. Number, Election and Term of Officers: The number, election and term of Officers is fixed in the “Restated Articles of Incorporation.”
At the first meeting of the Board of Directors following each annual meeting of the members, the Directors shall elect from among their number a Commodore, a Vice-Commodore, a Secretary and a Treasurer, who shall hold office for one year or until their successors are elected and qualify.
Section 4. Duties of General Officers: The general Officers of the Club shall perform such respective duties as are fixed by the “Restated Articles of Incorporation” and such further duties as may be designated by the Board of Directors.
Section 5. Duties of The Board: The Board of Directors shall perform the duties fixed by the “Restated Articles of Incorporation.”
Section 6. Ex-Officio Members: The immediate past Commodore shall be an ex-officio Member of the Board of Directors for a period of one (1) year after such Commodore’s last term as Commodore has expired.
Section 7. Rules of Procedure:
A. Agenda: The Commodore shall prepare an Agenda for each meeting. Members of the Board of Directors who wish to have items placed on the Agenda shall contact the Commodore prior to the meeting.
B. Rules of Order: All parliamentary questions arising at any meeting shall be determined in accordance with Roberts’ Rules of Order.
C. Non-Board Members at Meetings: Any regular member of the Club may attend meetings of the Board of Directors subject to the following:
1. The member must contact the Commodore at least 24 hours prior to the meeting with a formal request.
2. Such member shall have a voice at a meeting of the Directors only if such member has made arrangements in advance with the Commodore to have placed on the meeting’s agenda a particular subject on which such member wishes to be heard on that subject and only on that subject.
3. The Board of Directors, on a majority vote of the Directors present, may declare any meeting or part thereof, an Executive Meeting of the Board, in which case a Non-Board member may attend only by invitation of the Commodore, and shall be present only during that portion of the meeting when the subject for which such member was called is discussed.
ARTICLE V STANDING COMMITTEES
Section 1. Names of Committees: The Commodore, with the approval of the Board of Directors, shall, at the first regular meeting of the Board after its election, appoint the following standing committees, each of which shall be carried by a Director:
Race and Regatta Committee Trophy Committee
Finance Committee Building and Grounds Committee
Social Committee House Committee
Membership Committee Communications Committee
Section 2. Race and Regatta Committee: This committee shall be responsible for the overall administration of the Club’s sailing activities.
It shall have as its members a chairman, assistant chairman, Head Judge, and one Fleet Captain from each of the sanctioned PYC classes, who shall be appointed by the Board of Directors. Specific responsibilities of this committee shall include:
1. Schedule and make arrangements for all races and regattas.
Publish such arrangements and schedules prior to the start of each season, in the PYC Annual.
2. Establish prices and fees, if any, to be charged for participation in races and regattas.
3. Appoint and instruct delegates to the ILYA, WYA and other sailing organizations. These PYC representatives should be selected and encouraged to continue representing the PYC for an indefinite and undefined period of time so as to insure their appointment to an executive position within the WYA.
4. Make certain that properly functioning equipment is at all times available for the efficient conduct of races and regattas. This includes the Race Committee Boat. Provide the chairman of the House Committee with a list of duties required to be performed by full or part time Club employees in discharging this responsibility.
5. Prepare race instructions covering the management, conduct and rules for all PYC sanctioned races and secure the Board of Directors’ approval thereof.
6. Select and appoint, for each class, a Fleet Captain and assistants.
7. Appoint for each sanctioned class a number of judges adequate to cover the class planned racing activities.
8. After consultation with the judges, appoint other Race Committee members, such as Timers, Gunners and Signalmen.
9. Assign specific Race Committees to each sanctioned race and publish a schedule in the PYC Annual.
10. Appoint Appeals Committees to hear appeals of Protest Committee decisions.
11. Organize and select instructors for a Judges’ Training Seminar to be held each year before the start of the sailing season.
12. Promote events and activities aimed at a continuing improvement in the quality of PYC sailboat racing through fair sailing and superior speed and skill.
13. Provide the Treasurer with information required in the Treasurer’s preparation of annual income, expense and capital improvement budgets.
Section 3. Trophy & Safety Committee: This committee’s duties shall include:
1. Take care of and keep records of trophies donated to the club for awarding to its members for various achievements.
2. Make arrangements for presentation of trophies at the annual trophy awards dinner, including the purchase of “keeper” trophies as provided for in the Race Instructions.
1. Make certain that the guidelines of the Safety Program as published in the Annual are being adhered to.
2. Make suggestions to the Board of Directors for improvements to the Safety Program.
Section 4. Finance Committee: This committee shall be responsible for and have general supervision over all of the Club’s finances and books of account. Other specific responsibilities of this committee shall include:
1. Prepare and present to the Board of Directors at each of its regular meetings, financial reports on the Club’s operations, including monthly and year-to-date income and expense statements.
2. Retain expert accounting counsel and assistance.
3. Prepare or have prepared all appropriate tax returns including monthly sales tax returns, quarterly employment tax returns, annual income and property tax returns; and insure the proper and timely payment of all taxes. Income taxes are to be examined annually by an independent certified public accountant.
4. Secure from the Club’s committees and officers information required to prepare income, expense and capital improvement budgets.
5. Prepare and present to the Board of Directors for approval at its regular meeting in November of each year, such budgets for the fiscal year which will begin on the following January 1. The treasurer of the Club shall be Chairman of this Committee.
Section 5. Building and Ground Committee. This committee shall be responsible for maintenance and repair of the Club’s grounds, buildings and facilities. Specific responsibilities of this committee shall include:
1. Maintain all Club buildings, both inside and outside, in a good state of repair and act promptly to maintain or replace items that have been damaged, worn out or lost.
2. Maintain in a neat and attractive appearance all outside yards, including lawns, shrubs, trees, parking areas and the lakefront.
3. Maintain and make necessary repairs on the yacht dry sailing, crane, piers and other Club facilities.
4. Establish and obtain Board of Directors’ approval of prices at which services outside the control of the House Committee are sold.
5. Provide annual spring installation and fall removal of piers, boats and other outside facilities.
6. Winterize buildings as required.
7. Purchase required supplies and contract services.
8. Provide the Chairman of the House Committee with a list of the duties to be performed by full or part time Club employees in discharging the above described responsibilities of this committee, keeping in mind that to the maximum extent possible, volunteers from among the Club’s members are to be used.
9. Provide the Treasurer with information required in the Treasurer’s preparation of annual income, expense and capital improvement budgets.
Section 6. Social Committee: This committee shall have charge of all social and entertainment functions sponsored by the Club. Other specific responsibilities of this committee shall include:
1. Accumulate news and information of interest to the members and have them published in the Club Newsletter.
2. Provide the Treasurer with information required in the Treasurer’s preparation of annual income, expense and capital improvement budgets.
Section 7. House Committee: This committee shall be responsible for the supervision of the services offered by the Club for its members and guests, such as the Club bar, all uses of the Clubhouse and the sale of gasoline. Specific responsibilities of this committee shall include:
1. Housekeeping and cleaning of the Clubhouse and related facilities.
2. Prepare and issue, from time to time, suitable rules for use of the Clubhouse and grounds by members and their guests.
3. Employ and supervise required full or part-time employees as required and authorized by the Board of Directors.
4. Purchase required supplies and contract services.
5. Establish and obtain Board of Directors’ approval of prices at which goods and services are sold.
6. Maintain member accounts receivable records and invoice members for amounts due on a monthly basis.
7. Maintain records of inventories of goods and supplies.
8. Provide the Treasurer with information requested
a. Preparing monthly financial reports
b. Preparing annual income, expense, inventory and capital improvement budgets.
Section 8. Membership Committee: This committee shall be responsible for all matters relating to membership in the Club. The Committee shall consist of: The Director designated Membership Committee Chairman and four (4) other active members and two (2) alternates, appointed by the Board of Directors. Only one other member other than the chairman may be a Director. All recommendations for membership or probationary status must reflect five (5) votes (a full committee). Specific responsibilities of this committee shall include:
1. Receive and review all applications and endorsements for membership in the Club. Conduct a personal interview with each applicant to ensure the applicant’s objectives for membership are compatible with the purposes and activities of the Club and confirm the applicant’s understanding of the conditions, regulations and obligations of membership. Recommend acceptance or rejection of applications to the Board of Directors.
2. Receive all questions of membership, such as privileges of various membership classes, resignations, expulsions, suspensions, forfeitures, etc., and make recommendation thereon to the Board of Directors.
3. Solicit from among the Club members, volunteers for the various Club activities. From such solicitations, compile lists of volunteers by activity and transmit to interested committee chairmen.
Section 9. Communications Committee: This committee shall have responsibility for: publication of the website/Newsletter, public relations and race results publicity.
1. Website/Newsletter – The Newsletter shall be published periodically during the year according to a schedule approved by the Board. During the sailing season, publication shall be monthly. Newsletter content may include: an article by the Commodore, ads listing items wanted and for sale, reports of the Fleet Captain, Committee reports, a summary of Board actions, articles on sailing skills, social events, reports and the like.
2. Public Relations – This committee shall be responsible for informing the Club’s external public, e.g., its neighbors (Pewaukee Lake residents), the governing bodies of the communities in which it operates and the general public, of its activities and policies, and to do so in such a manner as to create favorable public opinion.
3. Race Results Publicity – This committee shall report all PYC race results, excepting Regattas to those newspapers serving the community.
Section 10. The Annual Committee: This committee shall have as its responsibility the preparation and printing of the Yacht Club Annual, including accumulation of the various reports, activity schedules, articles, photographs and other matter included therein, the sale of advertisements and the invoicing and collection of advertising fees.
Section 11. Executive Committee: The officers shall constitute an Executive Committee, which shall be empowered to act for the Board between regular meetings of the Board. Actions of the Executive Committee shall be reported to the Board at its next regular meeting. The acts of the Committee shall be the acts of the Board.
ARTICLE VI PERMANENT COMMITTEES
Section 1. Long Range Planning Committee: This committee’s duties shall include: initiating long-range studies and programs designed to meet future requirements for the efficient operation and orderly growth of the Club; handling short-range fact finding or exploratory studies as directed by the Commodore; developing and obtaining Board approval for Club goals and objectives; preserving the history and tradition of the Club; planning for continuing education of members and staff. The Committee shall be composed of an uneven number of members with the majority made up of persons who are not voting Board members. The committee shall include the Commodore, the Vice Commodore who shall not be a voting member, the two most recent past Commodores available to serve, a chair appointed by the Commodore and the remainder to be selected by the Commodore from the membership. Term: The Chair and each Committee member from the Club’s membership shall serve for a two-year term. The terms shall be staggered such that one new member will be selected from the general membership each year by the Commodore. The Commodore shall also select and fill any vacancies. No member of the committee shall serve more than two terms. Anyone appointed to fill a vacancy shall serve the remaining portion of that person’s term.
ARTICLE VII CALENDAR YEAR
Section 1. Fiscal Year: For the purpose of Club accounting, the Club will operate on a fiscal year basis, January 1 through December 31.
Section 2. Depository: The Club’s depository accounts shall be held at a Federally-insured financial institution. The Board authorizes the Commodore, Vice-Commodore, Treasurer, Secretary and Club Manager to carry on such transactions as are necessary for the conduct of the operation of the PYC.
ARTICLE VIII DISTRIBUTION AND AMENDMENT OF BYLAWS
Section 1. Effect of Bylaws: These bylaws shall supersede all bylaws heretofore adopted and all other rules and regulations of the Club consistent therewith.
Section 2. Amendment: These bylaws may be altered, amended, or repealed from time to time by a vote of two-thirds of all of the Directors.
Section 3. Distribution of Bylaws: Whenever the Board of Directors shall so order, the Secretary shall cause to be prepared and printed a booklet (Yacht Club Annual) containing the bylaws and such Ground Rules and Sailing Rules as shall be prescribed by the Board of Directors. Printed copies thereof shall be furnished to all members.
These Bylaws were amended on November 12, 2018.